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Personal Assistant/Legal Administrator

Personal Assistant/Legal Administrator

I.FRANGOS & ASSOCIATES LLC, a leading Cyprus law firm, founded in 2000, based in Larnaca, Cyprus, at its own premises, providing a comprehensive range of legal and corporate services, is seeking to recruit a Personal Assistant/Legal Administrator to join our team.


Job description:


Personal Assistant Tasks

  • Dealing with email/letter correspondence and phone calls,
  • Managing diaries and organising meetings and appointments, often controlling access to the manager/executive,
  • Booking and arranging travel, transport, and accommodation,
  • Reminding the manager/executive of important tasks and deadlines,
  • Typing, compiling, and preparing reports,
  • Managing databases and filing systems,
  • Liaising with staff and clients,
  • Take accurate and comprehensive notes at meetings,
  • Help with daily time management,
  • Coordinate events and speaking engagements,
  • Other relevant tasks.


Legal Administrator Tasks

  • Archiving and organising legal files and supporting documents,
  • Communicating with clients,
  • Scheduling of meetings, conferences, events and others,
  • Managing attorney communications,
  • Researching and obtaining a wide variety of information or documents requested by attorneys and/or paralegals using online or other research tools,
  • At lawyer’s direction, drafting and preparing materials such as court documentation, correspondence, manuscripts, minutes, and general forms,
  • Printing, scanning, organising, transcribing, and distributing documents upon request,
  • Writing clearly and concisely all pertinent information through emails, documents, and correspondence,
  • Attending court for court filings and other purposes, when required,
  • Organising and consistently maintaining attorney files in a timely manner (e.g., billing, expenses, client matter, etc.) according to firm standards,
  • Managing filing system in Software,
  • Assisting with special projects when necessary,
  • Other relevant tasks.


Requirements:

  • University Degree,
  • Excellent verbal and written communication skills in Greek and English,
  • Proficiency in Microsoft Office tools and excellent computer literacy,
  • Strong administrative, communication and organisational skills,
  • Ability to cope in a busy working environment,
  • Ability to work independently, prioritise workflow, meet deadlines and manage time efficiently,
  • The ability to be proactive and take the initiative,
  • Ability to maintain confidentiality, integrity, responsibility, and professionalism,
  • Ability to learn company-specific software if required,
  • Attention to detail,
  • Team player.


To apply for this vacancy, please send your CV by referring to the subject the position you apply for, along with a cover letter to humanresources@frangoslaw.com or by submitting the relevant form at the following link https://www.frangoslaw.com/work-for-us/apply-online/


Deadline to apply: 7 July 2021

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Please note that due to the high volumes of applications received only shortlisted applicants will be responded to. All applications will be treated in full confidence.



 




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